Archive Workspaces

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89 comments

  • Official comment
    Sara Høeg Højlund-Rasmussen

    Hey guys,

    I have some great news to share today. We have built the option to manage and archive workspaces from the workspace navigation in left panel. Thanks for helping us improve! :)

    Read more about the new functionality here: http://blog.podio.com/2015/02/16/report-visualization-workspace-archiving/

    Learn how the functionality works: https://help.podio.com/hc/en-us/articles/204030538-Manage-Workspaces

    Cheers,

    Sara - Podio

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  • Hi Bryan,

    What we have done is actually to show only the 7 most used workspaces as soon as you have more than 10 workspaces in your organisation. Not sure how many workspaces you have yourself at this moment?

    At Podio we have many many workspaces, and we want to archive and save information for all of them. So that's why we made this "show most used" function, which automatically have all your other workspaces visible when you click "more workspaces".

    You can then tell people that they are free to leave the workspace if it's no longer used, then you can stay in the workspace yourself to keep it visible.

    Hope this can help you? Just let me know.

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  • Bryan Hoffman

    I like to use those 7 as a quick scan of current projects... since they appear alphabetically, there's no way to ensure they are current projects, unless I renamed them with numbers or some such. 

    These workarounds can certainly be done, but a true archive system would still be superior.

    Thanks for the reply,

    ~ Bryan

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  • Hi Bryan,

    Yes, I could relate to that. Thanks anyway for sharing this with us - your feedback is much appreciated!

    Cheers,

    Sara

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  • Mario Campello

    Hi Sara,

    I've searched but can't find this "show most used" option. Could you help me find it, please?

     

    Thanx in advance

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  • Sara Høeg Højlund-Rasmussen

    Hi Mario,

    Do you have more than 10 workspaces? This will only appear when you have more than 10.

    //Sara - Podio

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  • Bryan Hoffman

    As I add more workspaces the ones I use most rise to the top automagically, which is very nice. 

    I'd still love either an archive function or the ability to group workspaces in a folder though :)

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  • Howie D

    I agree with Bryan on that. Giving the ability to group workspaces in a folder would take care of:

    a) archiving, because we could create a folder named Archives

    b) when we have many workspaces and want to group them 

    It seems like adding folders would be a relatively easy thing to add since it's usually fairly basic tech to do. 

    The show only 7 spaces thing doesn't work unless you have more than 10, so you're looking at spaces each day you don't use and clutter your life. Also, if a person gets over 10 spaces, and then wants to view all active, non-archived spaces and clicks view more, they will see old obsolete ones and have to figure out they're old and to ignore them. So for those reasons, it seems like archiving and folders likely should be a somewhat core building block.

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  • Sara Høeg Højlund-Rasmussen

    Thanks for all your feedback! We're sure discussing other solutions and I will forward your feedback to my team.

    Cheers, Sara - Podio

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  • Patrick O'Callaghan

    I'd like to second Bryan & Howie's request (I guess that makes it 'thirding'?) Being able to archive a workspace would reduce clutter considerably - and it may just be me but I get really bad 'clutter creep' with Podio. So, yes, I also vote for creating and archive function. Cheers.

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  • Jonas Schlichtenbrede

    Same here - if there are too many workspaces it's really difficult to find your way through so archiving would be great. In addition to that something like setting a workspace category / context would also be very helpful (examples might be "Internal", "Client Projects" ...).

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  • Silvan Groher

    Hi everybody, same here aswell. Possibility of archiving or grouping of Workspaces is urgently needed. Hoping on a solution/function soon. It's possible for the App's. Is it that much more to aslo apply to the workspaces? Looking forward on a work around or a possibility soon ;-). greets silvan

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  • Emma

    Hi all. We'd like to archive all completed projects within a workspace so they don't appear in our project grid once they're done. Thanks, Emma C.

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  • Anders Baden Nielsen

    Hi everybody,

    If you're interested in this, make sure to click the "Me too" button above. This way we can push this feature request to the top. Currently this feature request only has two thumbs up.

    Sara, maybe we need a bigger "Me too" button :)

    All the best

    Anders

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  • Emma

    How about a 'me too' button at the end of each comment? 

    Em C

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  • Gustav Jonsson

    Hey Emma, personally I think that would be a bit cluttered, if the comments suddenly had a button where you could "vote" on them. We prefer to have that in new questions, so if you have a new question that you'd like to add, go here and click to add a new question. 

    About the archiving of projects, perhaps you can use a category field in the app for this? So if you Modify the app and add a category field to it. Then name the categories "Working on" and "Archived" for example. 

    Now you can Filter and report based on that Category field, so only see the active projects. 

    Hope that helps! 

    /Gustav - Podio

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  • Anders Baden Nielsen

    Hi Gustav,

    Thanks for the answer. I think that the feature request though is more about archiving workspaces though, not projects, which is less of a problem. Your workaround doesn't solve the workspace problem. There's another thread here as well, requesting an archiving feature - see:

    https://help.podio.com/entries/21763877-archiving-workspaces

    There's no way of archiving workspaces currently, and it quickly becomes very messy. I'd also like something like the functionality the original poster Bryan mentioned.

    All the best

    Anders

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  • Vincent Buzzano

    Hello, 

    I think that an archive workspace function would be great :)

     

    Thank you

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  • Bjørn Fridal

    I would like to be able to archive workspaces as well. The list quickly grows and it gets a bit confusing.

    Cheers

    Bjørn 

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  • Oswald Castillo

    I echo everyone's request on this.

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  • Daniel Schutzsmith

    Echoing everyone else here - we'd really benefit from archiving workspaces. Especially since we only need to use less than 5 workspaces at a time but want to get rid of ones as we move on from them. Workspace to us = client

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  • Anders Baden Nielsen

    +1: Workspace to us = client and could really use this feature

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  • Michael Cartsonis

    Definitely need archiving of projects.

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  • Renzo Luttges

    Workspace for us = project, REALLY NEED THIS FEATURE !!! Having problems right now to keep valuable project data while cleaning up workspaces....

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  • Matthew Kuivinen
    • 1 for workspace archive...it would be a great feature. Keep up the great work Podio
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  • David Salzer

    Yes, Absolutly necessary. We are using Podio as our team OS, and having tons of workspaces we dont want to delete, but find it hard to find when the list is so long....

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  • Karsten Busch

    I need this function too!

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  • Tillmann Heidelk

    Plus one for archiving.

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  • Kasper Thybo

    Need this too :)

     

    /Kasper

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  • Danny Squires

    what we are looking for too - hopes this gets implemented

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