In Podio we have different types of admin roles and member roles.
We have two types of admins: the workspace admin and the organization admin.
Being an administrator in an organization does not automatically make you an admin in all workspaces. You need to create the workspace yourself to be the admin, or ask a colleague to promote you to an admin in a specific workspace.
When you're an administrator of a workspace, you can change any member's role in the workspace. Click the small wrench icon on top of your workspace activity stream, then choose "Manage Members."
The roles are:
- Light user (Plus and Premium only)
- Regular user
- Workspace Administrator user
Here is a summary of the actions that users can perform with the different of user roles.
|Action||Space admin||Regular user||Light user (Plus and Premium)|
|See all activity||Yes||Yes||Yes|
|Use all apps (add and edit items, or upload files)||Yes||Yes||Yes|
|Create a new organisation||Yes||Yes||Yes|
|Write messages to everyone||Yes||Yes||Yes|
|Create new apps||Yes||Yes|
|Add apps from the App Market||Yes||Yes|
|Invite people to workspaces||Yes||Yes|
|Delete others' app items
(if the user is creator of the app)
|Export an app to Excel||Yes||Yes|
Create tiles & reports
|Publish apps to the App Market||Yes|
|Modify or delete others' apps and workflows||Yes|
|Delete others' app items||Yes|
|Reorder apps in a workspace||Yes|
|Change user permissions||Yes|
|Change space settings||Yes|
Related to this is the role of guests. Guests are users that have been invited to selected items using the share item tool. They can edit and comment these specific items, but cannot see anything else within the workspace, such as the full list of members, other information in the app, or other apps in the same workspace.
Organization admin (Upgraded organizations only)
Below is a video on how to change the roles: (Please note that design is outdated.)
The User Management tool is a great feature. It's included in Podio Basic, Podio Plus and Podio Premium.