Adding members to Employee Network

How to add employees to the Employee Network

Go to your Employee Network by clicking it in the left navigation. Then in the top right corner of the Employee Network page, click the "Add people" button below the small pictures of the existing members of the Employee Network. 

Watch the video below as well: 

You can then add all your fellow employees in a few clicks by using your contacts from Google, Outlook or vCards. Alternatively, you can manually enter the email addresses of the people you would like to invite.

Have multiple domains for your organization?

If you have multiple domain names, please contact support and we'll be happy add your other domains for you. Just tell us what domains you'd like to add and you will have an answer from us shortly! 

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Comments

  • Profile_image_238629972_1544
    Lawrence Anthony

    1 We are converting a Partner to a permanent role and thus would liek to convert him from being an external user to a member of the Employee Network.

    2 We do NOT want to create a new profile for him. We want to upgrade his current profile to being a member of the employee network as well. We do not want to loose all the work he has done with us as a contractor.

    3 Please advise what I need to do.

  • Profile_image_238404351_1544
    Sara Høeg

    Hi Lawrence. I think we solved this issue in a support right? You simply need to add another email in Account Settings with the company domain. Otherwise please feel free to get back to me by replying to the email sent. //Cheers Sara - Podio

  • Profile_image_256710423_1544
    Karl Dowling

    A colleague no longer has the verification email he received, how can his email address now be verified?

  • Profile_image_237667413_1544
    Jacquelyn May

    Hi Karl - he can try signing up again to get a new verification email.

    /Jacquelyn - Podio

  • Profile_image_280552112_1544
    Martin Tran

    Just go to the employee network and click the plus sign to add a member to the workspace. In the contacts dropdown menu, choose the workspace that the member is an external member of. Click the member and add to the employee network. The user should now be apart of the employee network, and if you check the previous workspace, the user no longer is an external member.

  • Profile_image_283942771_1544
    Debbie Morris

    How do I remove employees from account?

  • Profile_image_238404351_1544
    Sara Høeg

    Hey Debbie,

    You can learn about removing members here. You can also ask the employees to leave the organisation themselves :)

    //Sara - Podio

  • Profile_image_280337528_1544
    Howard Brown

    Hi all,

    I reached my max of 5 external users, but i didn't have my company account as my main account with Podio.  I just changed that "i think".  I was able to start a new employee network,  Not sure if thats what I was looking to do.  but it still wont allow me to add any of my employees.  

    It seems like I have added another account instead of replacing my gmail address with my company address in order to add users that share same address.  

     

    Please advise.  

    Thanks

  • Profile_image_237667413_1544
    Jacquelyn May

    Hi there - it sounds like you've just created two separate organizations. Instead, you can submit a support ticket with the domain you'd like to add to your organization, and we can go ahead and add that to give you access to both 5 internal and external users. You can submit a ticket here:

    https://help.podio.com

    /Jacquelyn - Podio

  • Profile_image_294595232_1544
    Pelonkey Admin

    Is there an article on the differences between what internal members and external users can do?

  • Profile_image_238404351_1544
    Sara Høeg

    Hey there,

    Yes, internal members can create workspaces and participate in the employee network. Externals can not create workspaces nor be in the employee network.

    //Sara - Podio

  • Profile_image_321069112_1544
    Fabián Vargas

    Hi there! Is it possible to add details to the employees? say id number, birthday, date he started at the company, etc.? Was just able to see their profiles so don't know if I have to create an employee app first or how that goes. Thanks a lot! about to move to Podio from another platform and pretty excited about it! Regards.

  • Profile_image_237667413_1544
    Jacquelyn May

    Hi Fabián!

    There's not a way to add custom fields to user profiles, so you would need to create an employee app for that. That way, you could add whatever fields you want.

    /Jacquelyn - Podio

  • Profile_image_323282501_1544
    Ashley Anderson

    Can anyone with the same domain email join the employee network simply by signing up with their work email? Or do they have to be invited?

  • Profile_image_237667413_1544
    Jacquelyn May

    Hi Ashley,

    If a domain is associated with your organization, then anyone with an email address in that domain will be automatically added to the employee network.

    /Jacquelyn - Podio

  • Profile_image_369432947_1544
    Josh Essman

    How do I change the name of an employee? It just comes up as their email.  Is there any way that I can change it as project head?

  • Profile_image_238404351_1544
    Sara Høeg

    Hey Josh,

    Your employee should set their name in their Profile. So you can't change the name for them unless you login to their account. You can ask your team member to change this by clicking "My account", "My Profile" and click to edit.

    //Sara - Podio

  • Profile_image_369901943_1544
    謝冰

    請問如何刪除員工?

  • Profile_image_237667413_1544
    Jacquelyn May

    Hey  謝冰,

    You can find info on removing members here:

    https://help.podio.com/entries/21648213-removing-members

    Removing from the employee network is a premium feature.

    /Jacquelyn - Podio

  • Profile_image_371702516_1544
    Matt Turner

    Evening - and thanks for your time, but I am more than a little confused.  I see above that the last sentence of this article states "There is no limit to the amount of employees that you can invite for free." - and I need to clearly understand the licensing here. The only thing I ask is you do not just give me a link to another article... I have read them all.

    Podio has references to Admins (Organization and Workspace), Employee's Regular Users, Light Users, External Users and Guests - and I 'think' that each of those is a Member Type.

    I have 9 people on my team + myself as the admin.  We are managing projects and deliverables to those projects.  My team will create both - but then I assume we will use the Share feature to share them with other employees of my same company (over 1000), as these are our customers.  And yes, we are now premium - but my team and our customer base all share the same domain name for our our email addresses obviously.

    Questions - so who is who in all of these different names you give for users?  I am paying for 10 licenses now - when you say "There is no limit to the amount of employees that you can invite for free." - who are you referring to as Employees?  I need 1000 people to be able to interact with these records like several of your video outlines.  Can someone help me understand the differences here?

    Thanks.

  • Profile_image_29289441_1544
    Gustav Jonsson

    Hey Matt, 

    There are no limits to the amounts of employees that you can invite to the Employee Network, and this is one place where you can share statuses and tasks with everyone in your company for free. But if you'd like employees to be in workspaces, then they're charged for. 

    If you have a company domain set to your premium organisation and this domain is used by your 10 employees then they're considered as employees and all other people (without the domain) you invite in as members to the workspaces are for free.

    And about the member roles, both external users and employees can be Light, Regular or Workspace Admin users of workspaces. 

    Hope that clarifies things! Let me know if not, and I'll be happy to elaborate. I've also edited the article a bit so it says more specifically that you can invite for free to the Employee Network. 

    /Gustav - Podio

  • 3a0d3a1f184006c646eb290e9b9f9a8c?default=https%3a%2f%2fassets.zendesk.com%2fimages%2fframe_user
    Bea Norris

    Is there a way to turn off notifications to users when something is set up under their name? I'm an admin setting up company goals and deliverables, and the members I am setting up are receiving multiple emails during this process. Thank you.

  • Profile_image_237667413_1544
    Jacquelyn May

    Hi Bea,

    Each user must manage their own email notification preferences. You can find more information on that here:

    https://help.podio.com/entries/21680638-email-notifications

    /Jacquelyn - Podio

  • Profile_image_380298548_1544
    Dyann Pigram

    Hi. Is there some way to approve members before they are added to the Employee Network? We have quite a few different domain names which are very broad (ie state education departments) and therefore we have people joining our employee network who are not relevant to our organisation. It would be good to approve people before they join so that I don't have to go through and delete them after the fact. Thanks in advance.

  • Profile_image_238404351_1544
    Sara Høeg

    Hey Dyann,

    I see your problem here. Unfortunately this is not possible. Instead you need to make sure that only domains are related in which all employees are related to your organisation. When a domain is related all users will this domain should be allowed to join the employee network. If they are not you should re-consider having this domain? Let us know in a private support if you need help moving the domains to other organisations?

    //Sara - Podio

  • Profile_image_380298548_1544
    Dyann Pigram

    Hi Sara,

    Thank you for your reply. Unfortunately due to the nature of our organisation, we need to keep the domain names as they are. I will just have to monitor the members and hopefully it isn't too difficult to manage. Thanks again, Dyann

  • Profile_image_238404351_1544
    Sara Høeg

    Sounds good, at least it is good that you are aware of the behaviour so you know what to look for :)

    //Sara - Podio

  • Profile_image_380298548_1544
    Dyann Pigram

    Thanks Sara. A quick question, given that we haven't invited the members to join our employee network how have they found our network to join? Also, when I removed the members from the network, they remain in the contacts list, is there a way that it would remove from both in one step? Thanks, Dyann

  • Profile_image_238404351_1544
    Sara Høeg

    If they sign up to Podio using the same email adress they will automatically join your Employee Network. This is the nature of it when an email domain is related. 

    You can remove them from the contact list using the steps here.

    //Sara - Podio

  • Profile_image_469102286_1544
    Carla Briggs

    Hi I am new to Podio and joined by using my work email address and was joined to the employee network.  In trying to learn the product; I performed a LEAVE from my employee org.  How do I find out who is the organization admin so I can be invited back? 

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