Known limitations in Podio

Podio has the following limitations:

  • Category fields: 200 categories per field
  • Relationship fields: 250 items per field
  • Contact field: When using the "add workspace" option, only 250 members can be added to the field at a time
  • Help text in app fields: 255 characters (not strictly enforced, but will show formatting issues if you exceed the limit)
  • Webform file attachments: 10 attachments
  • Views
    • 100 private views per user, 100 public views per app
    • Saved views have a limit of 15 rows per view
  • Reports: 50 reports per app
  • Tiles: 25 tiles per workspace 
  • Card layout: 100 cards. The first 100 cards in the view you choose will be shown. Additional filters are needed to reduce the number of items shown
  • Tasks: 50 tasks shown on an item
  • Excel export/import: 20,000 rows. To import more than 20,000 rows, break your spreadsheet into multiple imports. To export more than 20,000 rows, use filters and export in pieces.
  • Item revisions: 5,000 revisions
  • Calendar export: 1,000 future events 
  • Map fields: 250 maps per user per day (due to the Google API limit). This also applies when importing items from Excel. 
  • Invites:  To prevent spam, we have the following limits for each user for each day:
    • Send messages to 5 email addresses, if the emails are not already on Podio
    • Share items with 25 email addresses, if the emails are not already on Podio
    • Create tasks for 10 email addresses, if the emails are not already on Podio
    • Invite up to 100 email addresses, if the emails are not already on Podio
  • Comments: 2,500 comments on an individual item
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