Sending A Email to person-in-charge when there is no files attached

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Zhao Rong

• January 13, 2023 11:01

Hi there, 

I'm wondering if there's a way to send an email reminder to a specific email address / person in-charge of the project, if there's no attachment, 1 day after the creation of the item. 

Thank you 

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  Automations Bot

  • January 14, 2023 05:20

  Hello Zhao,

  This can be easily done in Workflow Automation.

  - When item is created -> Capture date of item creation and add one day and store that date in a hidden field under the same item

  - create another date flow which is triggered when the hidden field matches current date, when this flow is triggered, make an API call to Podio API to get files on the single item.

  - Podio API returns an array of files, if that array length is 0 then you can be sure no file is attached and you can send an email requesting files, if there is a file attached, return out of the flow

  I can help you get this done quickly, let me know if you need any help?

  Thanks!

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  Bavo De Cooman

  • January 16, 2023 04:56

  Hi Zhao,

  You can create a date flow that triggers on item create + 1 day.

  In the flow, you use the token "all files list" in an if condition

  • Brick 1: IF [(item) All files list] == ""
  • Brick 2: Send Email
  • Brick 3: End if

  Hope this helps!

  Kind regards

  Bavo De Cooman

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