Better control of user permissions, workspace creation, etc...

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Spencer Whelan

• December 11, 2018 19:34

There is a serious issue with Podio and its inability to restrict access to different types of users.  Here are two examples that illustrate the problem.

1) If I am an account contract owner, paying monthly or annual fees for the number of employees within my employee network. I should be able to control the level of access that each of those users have within podio.  For example, an employee should not be able to create a private workspace, share that space with clients and make that workspace inaccessible to the contract owner. If external users are not allowed to create workspaces within your organization why shouldn't an account owner be able to grant the same level of access to downstream employees.

2) If a workspace is created and one or two apps within that workspace are intended for just a few of the users, then an account admin (contract owner) should be allowed to restrict visibility of that app to only the members who are approved to see its contents. The only option to do this now is to create or clone a new private workspace with a couple of apps needed to be seen by a limited subset.  Then however, we run into the issue above that not all employees should be able to clone an app into a new workspace without the contract owner having visibility.  

This seems like a basic feature that should be standard, but it also presents a huge data security risk to the organization owner and incentivizes them to only invite people from outside the organization (via email domain) even IF they are actually employees.

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• Official comment

  

  Sara Høeg Højlund-Rasmussen

  • December 28, 2018 12:42

  Hi everyone,

  We actually have a solution to the first problem you mention 1). For paying customers, we can enable extra user restrictions for your organisation to ensure only organisation admins have the ability to create and delete workspaces. In this way, employee users will need to request the creation (and deletion) of new workspaces from an admin.

  If you like us to enable this setting for your organisation, please reach out to support (as an organisation admin or contract owner) using the "Contact support" option in top right corner.

  For 2) we have another feature request that is related you might want to add your vote to: https://help.podio.com/hc/en-us/community/posts/200779218-Share-Whole-App-With-People 

  //Sara - Podio

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  Bethany Anderson

  • December 12, 2018 15:13

  I have several workspaces that were created just to control employee access to the apps.  This is very much a need.

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  Spencer Whelan

  • December 12, 2018 15:57

  Just to summarize as a TLDR: 
  Employees can create a workspace and restrict an employer from having access to the space, but employers cannot restrict its employees from certain apps or creating a workspace of their own.   

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  Tim Zabriskie

  • December 14, 2018 21:42

  Podio is in desperate need of these options!

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  Robert Oldershaw

  • December 21, 2018 08:51

  Totally agree, it's a major oversight. 

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  Frederic Hilaire

  • February 06, 2019 07:09

  Totally agree. It should be a must have.

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  hoa rau má

  • December 31, 2019 04:25

  Podio is in desperate need of these options!

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  John Rodriguez

  • January 07, 2020 14:08

  Agree

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