Maximum revision Podio item (5000)

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Thomas Wouters

• September 04, 2020 07:26

As we already know there is a maximum amount of revision on a Podio item (5000).
Is there any way (automatic) to know when an item would be close to 5000 revisions? Then it would be possible to clone an item automatically in advance.

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  Bill Carovano

  • September 27, 2021 14:22

  Hi Thomas

  Within a Podio Workflow automation flow, you can call a Procfu script to get the number of revisions for an item

  https://procfu.com/scripts/?s=podio_item_get_revision_count.pf

  If you aren't already familiar with it, Procfu is a very widely-used Podio extension that simplifies access to the Podio API.

  You could set up a regular by date/day flow that checks the revision count for an item, and if it is getting close to 5,000, you can create a new item to replace the existing one, and then delete the old one.

  I have used this technique in the Podio systems I manage.

   

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  Dana P

  • September 10, 2020 11:19

  Hi Thomas,

  We appreciate you reaching out to us here in the forum!

  While there is not a way to know when that revision would be close, what I can do is add your voice to our feature-set list so that our team understands your needs going forward.

  All the best,

  Dana - Podio

   

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  Thomas Wouters

  • September 14, 2020 07:59

  Hi Dana,

  Thank you for your answer.
  In other words, we don't know when the limit is reached and functionality stops working without alert, we can't possibly know, and that there are consqequences for all involved.

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  Marc Decroos

  • September 27, 2021 08:13

  there is revision info in each item. So you could use API calls to monitor your critical APPS.

  "revisions": The latest 8 revisions of the item sorted descending by date [ { "revision": The revision number, ... (see the get revisions operation for details)

  When Revision number is near the limit send alert or take actions ...

  Items | Get item - Podio API Documentation

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