How well does Podio scale?
We are evaluating Podio right now and we have about 60 projects across 30 clients and our internal things. We archive projects when the are done. Most of the projects right now are ongoing retainers.
So I am trying to evaluate how Podio handles a lot of workspaces. It looks like Podio is build for smaller groups or at least organizations that need 10'ish workspaces and never really archive anything --- more around continuously active processes rather than projects that have defined start and end dates.
We're likely going to have to create a workspace for each client.
I wanted to get everyone's feedback about how well you think Podio would scale in this type of environment. It seems obvious when you are a company with a few departments and some processed, but the scale issue is concerning us a bit. The response I got from Podio was to tell us it was our choice on how many workspaces to create. Yes, we know that. But our question was how well it handles it in practice.
Thoughts appreciated.
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My personal opinion is that Podio scales very well. I love that Podio lends itself to iterative adoption. We started with a small part of our company & processes, and now have everything that's not accounting or security related in Podio. We have around 20 workspaces, 150+ apps, and also archive old projects. I've also seen that some of our customers (Podio users) have hundreds of workspaces in Podio, and have not heard complaints from them.
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The UI holds out fine. Sometimes it's cumbersome to move around. For this we often use markdown links in app descriptions to take us to related apps with one click, and this is also why I developed the super menu (www.bettersupermenu.com) to be able to get one-click access to favourite and/or most-used workspaces and apps.
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Haha, good point!
Here is a case study from Educational Services of America, using Podio for both staff (1500) and students in 21 states and 230 schools: http://blog.podio.com/2012/11/29/esa/
//Sara - Podio
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I ultimately chose not to use Podio and to stay with Teamwork.com. At the end of the day, I didn't think Podio was scalable for an agency, and it had very basic time tracking which is critical for us. Podio is likely great for business processes that need to be automated, but I haven't seen a good example of an agency, that is very process heavily on a bunch of different deliverables that it applies to. Waiting to see what the agency version looks like, but we will likely also consider more traditional agency management software at that point as well.
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