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Workflow enhancement for category fields

Would it be possible to add an additional feature to the workflow feature that allows specific tasks for specific category selections? For example, if I have a category called, "Status" that has values like Not started, In progress, Awaiting approval and Complete, it would be great if, when someone changes it to "Awaiting approval" a task for the manager to approve it is generated. On the other hand, when "complete" is selected tasks could be generated for closing the project or starting the next phase...

Thanks for considering!

Philip J Schanely

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Hi guys!

We are today very happy and proud to announce that we've released the new, powerful Advanced Workflows feature in Podio! This has been much requested and we can definitely see why. It will let you automate a whole lot of processes in Podio and help you save valuable time. If you haven't tried it out yet, give it go! You can for example trigger a new task or item to be automatically created in another app upon change to a certain category. And much much more..

https://help.podio.com/hc/en-us/articles/204366037-Advanced-workflows
The new advanced workflows are available on Plus and Premium only.

/Charlie - Podio

Charlie Lindstrom

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Thanks for sharing Philip :) It is a great idea (gave you a vote myself) and I know the product team hope to add this extra functionality to workflow in the future.

//Sara - Podio

Sara Høeg Højlund-Rasmussen 1 vote
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I second this. I want an auto generated Workflow to happen not just when an App's field status has changed, but when an App's field status has changed to a particular choice.

Joel Hall 0 votes
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I agree...

It would be nice to see a "BOOLEAN" type of structure. More functionality related to actual values and not just items. For example: "If category has been changed to this particular status then do this (as mentioned above by Phillip)".

Same with numerical values: "If money/numeric value is greater than (could also be not greater than) 5000.00 then do this".

Another function that would be nice is the "and" function as well as the "or" function. Example: "If category is this and money value is that then do this". Best use of this would be in the case of tentative/new, confirmed and postponed/cancelled category statuses being correlated with a value. Say a customer calls for a booking and their job worth is a high-value; then an executive can be tasked to get involved into the deal...

One last thing I would like to see is the ability to have more functionality with the due dates.... It would be nice for scheduling purposes if I were to add a job date and be able to minus one day so that I can task it to someone to schedule it the day before without having to manually change the date...

At any rate, Podio is still new and the Podio-Team is doing fantastic~!

Adam Walsh 1 vote
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Almost forgot... It would also be nice to assign the same task to more than one user at a time~!

Adam Walsh 0 votes
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Any news on this subject? is there any chance that this feature will be available soon?

Andreas Teufl 0 votes
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Hey Andreas - as I posted 20 days ago the input is shared within the team and we hope to add it some time in the future. No news since then :) I will make sure to update you guys here when/if I have news to share.

//Sara - Podio

Sara Høeg Højlund-Rasmussen 1 vote
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I could really use this as well. Kind of hard to create an approval workflow without it.

Krystl Wyatt-Heine 0 votes
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I really hope this will get a higher priority. We have built our workflows and internal procedures around the category fields, and it would really help us remember which steps are required for each category and strengthen our use of Podio.

Agnethe Løkke Madsen 1 vote
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As far as I am concerned, that is a "must". Looking really forward to hearing one of these days the launch of this feature.

Ali DUMANLI 0 votes
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Adding vote to create task based on different category fields. This would keep employees on track and workflows moving smoothly. I have a feeling this is already in the works ;)

Justin Perron 0 votes
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I would say I second this but it looks like I am late to the game so I 21st this one.

Christopher Gibbins 0 votes
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Don't know how many people need to agree in order to make a request a feature, but consider this an additional vote.

"Something" is changed... isn't really enough to justify automatically creating a task, let alone claim it saved any time. Add "Something" is changed TO "<User defined category item>", MORE/LESS/EQUALS "<#/DATE/%/$>"; would be a good start, but until then, the workflow feature feels considerably incomplete.

Aaron Raufman 0 votes
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Here another vote for this option.

@Sara, could you please give us an update on this and let us know if we can expect something in the (near) future?!?

Timo Bleeker 0 votes
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Been 7 months. Would be nice to at least know which features this item is behind so we can get a relative idea how far down the road it is. Thx

Geoff Brandt 0 votes
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Hi all,

We do have it on our (very long list) of things to add to Podio but unfortunately I cannot promise an exact timeframe. We first launched the workflow functionality this January and with the launch we also advertised that this was the first basic part of the functionality and that we hope and plan to add more features to the workflow going forward.

Unfortunately I just can't promise an exact timeframe. If you cannot wait for the update - please check some of the extensions to Podio as they already offer the same functionality: https://podio.com/extensions/2

I'll make sure to pass your votes directly to the rest of the team :)

/Sara - Podio

Sara Høeg Højlund-Rasmussen 0 votes
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Thank you, Charlie and the Podio team! This will make a big difference for us and clearly, many others!

Philip J Schanely 0 votes
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This is helpful however I have the need to notifiy all member of my group if, for example, a new blog post is created. I appears I can only add one person(?). How can I add everyone and or add them as a group? Thanks!

Cindee Goldstein RN, BSN, CCSP 0 votes