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Option to NOT push tasks to Calendar

We have offsite events that I would like to show in our google calendars. We also have many tasks associated with these events that I do NOT want shown in Google Calendars. So far, this seems hard to manage. I have tried a few options.

1) Syncing staff global PODIO calendars to their individual Google Calendars with minimal items syncing (least granula).

Pro: Only staff involved in an event get the event pushed to their personal calendar.

Cons: No per-app or workspace control. Worse: tasks cannot be filtered out of the push process, so all tasks in the entire system show up in the calendar. This is horribly cluttered.

2) Create a shared Google calendar for these events and sync the app calendar to the global calendar.

Pro: Tasks and events from unrelated apps and workspaces do not get synced to the calendar.

Con: All events get synced to a single calendar, so we have to put the names of the staff attending into the event names so we can tell at a glance who is involved in each event. Also, tasks still get synced. So we assign our administrator a bunch of prep tasks for the meetings, and they show up in our calendar. Again, very cluttered.  Current solution is to manually delete these from the calendar which should be safe since it's not a bidirectional sync with the calendar, but it feels kludgy.

Any ideas? Easiest would be a way to just select NOT putting tasks onto the external calendar. Then we could use either the  shared calendar or individual global calendars. Better would be to have a "calendar sync" preferences page where you can choose by workspace or app, what events and tasks get synced. I would be happy actually just to be able to exclude tasks on the global calendar push because I don't mind my events from all workspaces going to my calendar.

 

Brian Tanner

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Hey Dimitris,

Currently we don't have the same personal customization options for the workspace calendars so it would include quite a big change to how the calendars works in Podio.. But it is definitely something to consider going forward :)

Thanks for asking!

//Sara - Podio

Sara Høeg Højlund-Rasmussen 0 votes
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Hi Mette,
Thank you for your help. I think the problem here is that we want to accomplish this for an APP's calendar, not the user's overall calendar. I want to export a calendar for a particular app to google cal, without its tasks. Is that possible?

Darren 0 votes
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This should be possible if you export directly from the App Darren?

Click the wrench icon next to the app name, select export calendar from here.

//Sara - Podio

Sara Høeg Højlund-Rasmussen 0 votes
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Hello, for anyone having the issue of having tasks cluttering their workspace calendars when exporting an ical feed. It looks like there is a way to remove them now!

Click on the wrench icon when viewing the workspace calendar, then iCal. Copy the URL but when you past it into your favourite calendar app replace the "true" variable at the end of the URL with "false" Tasks then don't show up but everything else does :)

Not sure when this was quietly amended or if I've missed it being announced.

Enjoy!

Dimitris Demetriou 0 votes
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How to exclude tasks associated with events while syncing an app calendar (Event app) with Google calendar? 

Farish CV 0 votes
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I am glad that this feature is available and had to search the web to find this solution (vs in Podio). As it is a task related feature, wouldn't it be more intuitive to control this within the task area (vs the calendar) and/or in settings where you find most controls for most apps? I would not have thought to go to my calendar to switch off tasks. Also, I would make the default off as otherwise all your personal tasks show up on your organizations shared google calendar. 

Zahir Palanpur 0 votes