Two way sync with Google Apps

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  • Official comment
    Sara Høeg Højlund-Rasmussen

     

    Hey everyone,

    I know you are all looking for a full calendar sync between Podio and your external calendar (two-way sync with Google), and I have some cool news to share that will improve your experience today.

    It is now possible to edit your Google events directly from Podio calendar. Check out the news here: https://help.podio.com/hc/en-us/community/posts/213037368-10-08-2016-Edit-your-Google-events-directly-from-Podio-calendar- 

    As always, we appreciate all feedback and inputs. I will be curious to hear if this improvement will help you towards two-way sync and what additional improvements we can add for you?

    Have a good day!

    Cheers,

    Sara - Podio

     

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  • DJ Carey

    Please, please, PLEASE make this happen. Thousands of businesses rely on Google services to run their day-to-day processes. As powerful as Podio is, it's NOT more influential to the typical business as Google. By NOT providing a two-way sync with these BASIC Google services (Calendar, Contacts, etc...) you are forcing a barrier to entry that is simply too high for many companies and alienating a large part of your potential userbase that would otherwise willingly embrace your product.


    HOW THINGS WORK IN THE REAL WORLD

    I get calendar requests from leads and clients all day via Gmail. Those requests go directly into Google Calendar from Gmail because they originated from the client/lead who doesn't use Podio. I respond to the request via Gmail and then we are all able to make adjustments to the event via Google Calendar. This provides a single, editable point of entry that makes it super easy to work together while aligning both my Podio and non-Podio events.


    BROKEN PODIO EXAMPLE 1

    In some alternate universe, I create the calendar event in Podio, sync it with MY Google Calendar and then invite the client/lead to the vent via the Google Calendar. If that client/lead wants to make a change to the event, they can't....because Podio doesn't have two-way sync and won't update for me. Instead, they have to ping me so I can waste my time adjusting the entry. BOOOOOOO!!!


    BROKEN PODIO EXAMPLE 2

    Even WORSE than example 1 is this... let's say I create the calendar event in Podio and decide that I want to bring the client/prospect into the Podio experience (i.e. make it so we can all edit the event). To start, I have to go through the added headache of bringing the client/prospect into the fold (most of them DON'T use Podio), providing specific access to the event in Podio, and educating them on the initially intimidating Podio interface...all for a single meeting. Once those arduous tasks are complete, we can finally see the entry in our respective Google Calendars, but, since we don't have two-way sync in Podio, none of us can actually EDIT the event from our calendars. My clients/leads don't care about using Podio (which is probably the case for a lot of SMBs out there) so the Podio onboarding process is problematic and wasteful. Again, BOOOOOOOO!!!


    AMAZINGLY AWESOME SOLUTION FOR EVERYONE

    Podio implements a two-way calendar sync. Not only does this allow my clients/leads and I use our preferred platform (me = Podio, them = Google), but anyone can create and edit those entries from the most accessible location. No extra steps. No onboarding. No platform confusion. Everybody's happy.


    THE TAKEAWAY

    I find it ironic that Podio is promoted as a social productivity platform when its two major failings are both social (i.e. making it HARDER to simply connect with clients) and productivity (i.e. too many added steps to get work done). Why would you burden your usebase with these added issues when a simple, workable solution is already available?

    Podio, I IMPLORE YOU, give up on this UBER-onboarding direction (i.e. everyone in your circle MUST use Podio directly to make it worthwhile) and embrace other platforms that already have the hooks in place to seamlessly integrate with the larger business landscape. Podio is great and has tons of fantastic features, but it's not great enough to disrupt other business working methodologies.

    If you truly want Podio to become the amazing platform you envision, go where the people are and ADD THAT TWO-WAY GOOGLE SYNC!!!

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  • dominique.pere

    Hi all! We are going to improve our Podio connector to support the sync of contacts and companies that are in custom Apps (and not only the one from the workspace).

    This connector will allow you get your data synced 2-way in near real time with Google apps and also with more than 30 popular cloud applications (CRMs, e-commerce, email marketing and so on...).

    I would like to collect your use cases to have better understanding of what you really need and provide a it. By the way, we have added the events support in Podbox but not yet for Google and Podio. Is there still any people interested?

    Please feel free to contact me or to reply here whenever you are interested in testing it.

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  • Brett Golden

    I'm actually surprised I haven't found this discussion earlier.

    I know there are thousands of other people who use Google the way I do, which is using Google Apps as the main hub into which many 3rd party apps connect from.

    Obviously I am not a developer so I don't truly understand the amount of work it would take to sync Podio and Google Apps, but this integration is pretty basic and fundamental. This isn't something that should require a third party developer to achieve.

     

    I say this as one of Podio's biggest cheerleaders. I want Podio to succeed for the long term. I've structured my entire business workflow around Podio. Unfortunately I'm seeing work done on bells and whistles like integrated video chat that really doesn't work all that well instead of basic, core functionality like google contact sync or customizing badge display.

    I don't know Podio's long term vision or business strategy, I can only say as a small business hoping to grow bigger ,that Podio's focus and direction have me concerned as to whether or not my size business is right for Podio.

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  • Thorsten Arndt

    To @dominique.pere and Alicja Gargas. Just trialing Podbox to see whether I can achieve the following:
    a) 2-way sync between two apps in different workspaces. Workspace 1 contains the master app with all contacts, Workspace 2 contains a slave app with a reduced set of fields. Changes in either app should be reflected in the other app (though Podbox can be configured in other ways as well). Just set it up yesterday, but it appears that it is doing exactly what it is supposed to do.
    b) 2-way sync of the contacts in my master app with my Outlook contacts - this is the next step, though I am quite hopeful that this will work as well.

    For anybody interesting in syncing, you may want to check out Podbox.

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  • dominique.pere

    @Maciej you may be interested you can have this feature through Podbox. It performs a two-way sync every 5 minutes of your google contacts with either your Podio workspace contacts or contacts in a dedicated app. Additionally, we will unveil soon a specific plan for Podio users. Give it a try!

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  • dominique.pere

    Hi guys!

    I'm the CEO of Podbox, an two-way sync platform that is integrated with Google Apps (to sync contacts, calendar will come soon), with many CRMs (Salesforce, Vtiger, Highrise, ...), e-mailing platforms (Mailchimp, Mailjet, Campaign Monitor...) and more.

    We are currently building the Podio connector with the workspace contacts but there is something very annoying. Your API allows to retrieve, add or delete contacts but the update is not supported. Of course, we could delete and re-create any contacts to update but any additional Podio App may link such a contact and then loose the link.

    Is there any plans to add the update feature on this API ?

    Thanks for info.

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  • Alicja Gargas

    But this is really strange for me and my customers. Nearly every other clous system has that kind of sync and this is STANDARD. 

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  • Alexander Colson

    +1 for better google integration

    To all the people complaining: Every Podio user has their own specific requests, leading to a big to-do list for the Podio team. I imagine this is more than a few days work. The Podio team will have to set priorities, and this is not one of them.

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  • Patrick Duffy

    So if I am trying to decide if I want to come to Podio and have a calendar FULL of important dates, meetings, events in the past and future, how exactly would I get those events into the Podio calendar? It sounds like that functionality doesn't exist, which is almost mind blowing. It would be like a bank saying I can't bring my old money with me to my new account leaving me with the option of having two accounts or just sticking with what I currently have...

     

    Your developers should drop everything they are doing right now and add this functionality. I can't imagine how many customers you alienate daily by not having it. If you are pushing product management services without the ability to use the calendar you have nothing.

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  • Nathan Holritz

    Patrick makes some good points 

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  • Ruben Fernandes

    Well said DJ Carey!! full support on your comment! couldn't agree more!

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  • Patrick Duffy

    Have we made any progress on this in the past two years. We used Podio years ago but had to move away from it because it didn't integrate features we needed like two way sync for Google Calendar. We have been exploring the option of reviving our Podio account but here we are reading the same threads we read two years ago about how Podio isn't quite there yet in regard to adding two way sync....

    What's the word?

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  • Jayde Wofford

    Any news for 2-way integration of Google Calendars?

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  • No news but I understand why you would all like this. Thanks for sharing your input and votes!

    //Sara - Podio

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  • Alicja Gargas

    Our company did 2-way sync with Google Calendar and Podio. But integrating contacts is still a target for the future and we really would like get PODIO interesting about this case.

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  • Brian Tanner

    Alicja - how did you guys do it?

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  • Alicja Gargas

    We wrote a specific script, which is communicating Google Calendar and Podio. Any what add to callendar is moving to PODIO and from PODIO is moving to calendar. Future editing should be done i PODIO.

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  • jan.lindholt

    Alicja, that sounds like what I need, is your script opensource and transferable or not?   

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  • Brian Tanner

    Yeah I'm sure many people would like that script. It seems quite doable using a third party service like itduzzit, but to make that work someone with a big of experience would have to write the logic to create the Google Calendar event, save the eventid back into a special field in podio, and then when modifications happen on the podio side, lookup the right event and set the details. It doesn't seem complicated I just don't have time to become an itduzzit programmer.

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  • JP Deddens

    It's annoying that we would have to get a third party service to do something so basic...

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  • Alicja Gargas

    Yup. This 2-way sync case should be developed asap. @Brian Tanner, we checked this tool and this is not working as good, as it should. This, what we did cancel a double events and you can add in Google Calendar something and this thing will appear in PODIO. 

    But yes, I agree, it should be a basic. And the same thing is with contacts. So maybe let do in this way:

    • 2 way sync for contacts from Google Apps just for one workspace. Then I can decide where I related in Podio and who have an access to my contacts. What do you think guys about it?
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  • Brian Tanner

    Seems doable, I just don't have the time to look into it in detail at the moment. also calendar is my main thing, contacts is secondary for us.

    How were you doing this before? A PHP script or similar, or a third party service like itduzzit?  I wish I knew where to find someone with experience with itduzzit... maybe their website has some suggestions.

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  • Pablo Paciello

    Hi Guys,

    I would like to show you our Podio Google Spreadsheet 2-ways integration. You will be able to Export your entire Podio Workspaces to Google Spreadsheets automatically, with no clicks (Auto Upload and Download).

    Check this out and leave me your thoughts:

    http://www.nirvanabusinesssystems.com/spreadsheet-magic-podio-google-integration

    Cheers,

    Pablo.

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  • Sebastian Monsú

    Hello, any news on this topic?

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  • Sebastian Monsú

    Any news for 2-way integration of Google Calendars?

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  • Sara Høeg Højlund-Rasmussen

    No plans at this point! But definitely something we agree could be useful to have

    //Sara - Podio

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  • Gem Webb

    This is such an important feature that needs to be integrated.  A two way sync with Google Calendar would be worth paying for!

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  • Nathan Holritz

    I second, third, and fourth the need for this two-way Google calendar sync. It doesn't make sense that we have to manually move all events already in our company's google calendar to the Podio calendar. Google has a readily available API, that, as Dominique explained, could be utilized.  

     

    Sara, can you give us all more information?  Thank you! 

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  • Michał Skweres

    Same situation here. Podio is integrated with my gmail (button) so it would be nice to be able to have controll, access and sync in the calendar.

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