Master/Slave Apps/Workspaces, App/Workspace Structure Syncing, App/Workspace Templates
We really appreciate Podio because of its flexibility, but at the same time this seems to be a major weakness in the sense that it's apparently not possible to define certain structures for workspaces and apps, and to keep those intact. We have several projects for which we have the following apps in the workspaces:
There are several Workflows tied into these. The app structures and workflows should be the same across all apps, with the exception of the workflow assignments being variable. Our problem is that we have 20+ projects, so when a change is made to one, we would have to manually update the others to keep the structure identical in all workspaces/apps. Doing this and verifying this is almost a full-time job in itself.
We would really appreciate the option to select a Master Workspace, or to link the workspaces or apps in a way that these changes are automatically applied to all slave/linked workspaces/apps.
This issue is so labor intensive that we are considering migrating to a less flexible project management system which has more defined structures and built-in workflows.
I've run into this challenge as well, albeit at a smaller scale than you are dealing with.
Do you have these apps in separate workspaces because of the permissions you need to assign to each workspace?
I'm asking because I wonder if another way to address your requirement (discussed in forums like these as a potential Podio enhancement) would be to have more advanced app/item permissions within a workspace. I wonder if that might eliminate the need for a master/slave relationship, and instead enable 1 master workspace that provides the right level of access to each person.
I've built similar systems in the past. We even have some custom API solutions that will dynamically do this with existing app structures so you don't have change your apps to fit our schema or have us do any custom work for your apps. Basically what we can do is create an app that let's you create workspaces. Then you can reference that app from the master items, and anything pointed at it will automatically by synced and shared to the child workspace selected.
If you're interested, feel free to reach to myself or my partner Aaron Boerger. Here's our site if you want to take a look at the type of work we do. http://dvi360.com/
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